25TH
JULY, 2013 AT THE CONFERENCE HALL
A
REPORT:
The
Odotobri Rural Bank LTD, as part of its numerous corporate social
responsibilities and community service, has built ultra modern community center
with conference hall, ITC center, library, four offices and two store rooms for
the people of Jacobu. The community center was commissioned and handed over to
Nana Fosu Kwadwe Abiri II Jacobuhene on July, 20 2013 at Jacobu. The community
center is located at Jacobu in the Amansie Central District of Ghana.
A
three member board of trustee has been instituted to design policies and
strategies for smooth operation of the center. The committee members were drawn
from Jacobu Traditional Council, Board of director ORB, and Jacobu youth
association. The members were
·
Miss Nyamesen Christiana a representative from the Board of
Directors Odotobri Rural Bank LTD. She also the Early Childhood Coordinator at
the Ghana Education Service – Amansie Central District, Jacobu.
·
Mr. Manu Thomas a representative from the Jacobu Traditional
council. He is the head teacher at the Jacobu D/A Primary School.
·
Mr. Bediako Daniel representing the Jacobu Youth Association
and works as Micro Finance Officer at the Odotobri Rural Bank, Ltd – Jacobu
Branch. He is the Finance Secretary to the Jacobu Youth Association.
The
Committee had its first meeting on 25th July, 2013 at the Nana Fosu
Kwadwe Abiri II Conference Hall to deliberate on issues concerning role
appointments, inventory as well as policies and strategies that can promote the
activities of the Center.
APPOINTMENTS
Md.
Christiana Nyamesen was appointed as the chairperson whilst Mr. Bediako Daniel
was to serve as the secretary to the Committee. Mr. Thomas Manu remains a
committed member with equal vote.
INVENTORY
ITEMS
AVAILABLE AT THE NANA ADU DARKO COMMUNITY CENTER
ITEM QUANTITY
EXECUTIVE
CHAIRS 10
EXECUTIVE
TABLES 3
AIR
CONDITION SETS @ CONFERENCE HALL 6
AIR
CONDITION SETS @ ICT CENTER 2
FLOWER
POTS@ HALL 4
SPEAKERS
@ HALL 8
SOUND
SYSTEM consul set 1
MICROPHONES 3
CEILING
FANS
@ HALL 17
@ LIBRARY 3
@ ICT CENTER 4
@ MANAGER’S OFFICE 1
@ CHANGING
ROOM 1
26
ENERGY
BULBS @ HALL 12
LIBRARY
BULBS 8
LIBRARY
TABLES 10
BOOKS
SHELVES @ LIBRARY 10
@LIBRARY 40
@STORE ROOM 115
@CONFERENCE HALL 541
@ICT CENTER 4
700
OFFICE
TABLES 6
SERVER 1
POLY
TANK 3
STAND
PIPE 1
OFFICES 4
STORE ROOMS 2
HALL 1
ICT ROOM 1
LIBRARY 1
WASH ROOMS 12
WORKFORCE
Work
force to be employed at the center was discussed and the members agreed that
six (6) managerial staff will be required to work at the center namely: manager,
accounts clerk, two security officers and two cleaners. But in the short run
the two security officers shall be engaged to man the center till the facility
is reopened in due time effective August 1st. One night security has
already been engaged since 20th July, 2013 after the AGM.
On
the part of the manager, it was discussed that Mr. Bediako Daniel the board
secretary shall serve as the manager and shall not receive a monthly remittance.
The workers who shall be remunerated
are: the clerk, two security officers and two cleaners.
It
was further discussed that the minimum qualification for the clerk should be
diploma of business studies (DBS) from any recognized institution. The security
men and the cleaners must be senior high school graduate or someone who can
read and write and they must all be natives of Jacobu. Exception is made for
security which shall not be subject to the condition above.
ORGANOGRAM FOR NANA ADU DARKO
COMMUNITY CENTER
|
A COMMITTEE OF TRUSTEES
|
|||||
|
MANAGER
|
|||||
|
ACCOUNTANT
|
|||||
|
ICT
OFFICER
|
LIBRARIAN
|
CLEANERS
|
SECURITY
OFFICERS
|
||
PROPOSED
PROJECT
The
committee found it necessary to grow and develop the facility to generate
additional income for its long term sustainability, pay utility bills and other
operational cost as well as reserving funds for its maintenance.
In
order to achieve our objective, certain supporting activities and strategies
have to be instituted to continually make the center operational. The following
projects have been proposed to support our core business. These projects
include:
·
To operate executive bar to generate additional revenue to support
our core business thereby keeping the center busy.
·
To acquire a standby generator to aid our operation since the
community is prone to lights out and to keep us more competitive.
·
To purchase projector and DSTV decoder to show live football
matches for fee as well as use for educational programs.
·
To register the center with the Ghana Tourist Board
·
To organize a three-day program to
reopen the center and raise funds to resource the ICT Center and the Library.
This will enable the entire community have access to the facilities at the
center and for the committee to explain various charges to them.
·
To acquire water meter, sanitation
materials and other miscellaneous equipment to keep the center hygienic.
However,
the committee agreed that a credit facility should be accessed to enable us acquire
these resources for effective running of the center. An amount of twenty thousand
Ghana cedis (20,000) will be needed to execute the project.
The
Committee is appealing to your high office to assist us with the said amount to
develop the center and payable 24 months. Below is the estimated budget for the
bar and generator project
The
members agreed on the followings fees to be charged at the community center:
ESTIMATED BUDGET FOR COCKTAIL BAR PROJECT
AT NANA ADU DARKOR COMMUNITY CENTER
|
ITEM
|
QUANTITY
|
DESCIPTION
|
AMOUNT
GHC
|
|
Deep freezer
|
1
|
|
1,000
|
|
Frost-free refrigerator
|
2
|
for soft and alcoholic
|
2,000
|
|
Tables @ 70
|
10
|
where
drinks would be served
|
700
|
|
Glasses @15
|
21
|
3 pieces in a box
|
105
|
|
Cocktail Shelves and counter
|
|
|
1,500
|
|
Disposable cups
|
|
|
95
|
|
Cocktail stools @50
|
4
|
used in front of the counter
|
200
|
|
Home theater set
|
|
used at the bar
|
500
|
|
Drinks
|
|
all kinds of drinks
|
4,000
|
|
Air conditioner
|
|
For the cocktail bar
|
1,300
|
|
miscellaneous
|
|
|
1,100
|
|
TOTAL
|
|
|
12,500
|
OTHER ESSENTIAL FACILITIES
|
ITEM
|
DESCRIPTION
|
AMOUNT
GHC
|
|
GENERATOR
|
To supply power when
lights -out
|
5,000
|
|
Dust bins
|
|
190
|
|
meter
|
Water meter
|
210
|
|
Receipts and
posters
|
for publicity and
advertisements
|
500
|
|
projector
|
To show live football
matches and aid in educational programs for fees
|
1,300
|
|
DSTV
|
To show live football
matches for fees
|
300
|
|
TOTAL
|
|
7,500
|
GRAND TOTAL 20,000
CHARGES
AT NANA ADU DARKO COMMUNITY CENTER
|
CONFERENCE HALL
|
DURATION
|
AMOUNT
GHC
|
|
|
CONFERENCE HALL
|
1-5 HOURS
|
400
|
|
|
|
1-5 HOURS AND ABOVE
|
500
|
|
|
|
|
|
|
|
DURBAR
GROUNDS
|
|
100
|
|
|
|
|
|
|
|
CHARGES COMPONENT
|
|
|
|
|
FLOOR
|
|
150
|
|
|
P/A SYSTEM
|
|
150
|
|
|
CHAIR
|
|
100
|
|
|
TOTAL
|
|
400
|
|
Usage of the following facilities
will attract additional cost and it is optional.
|
ITEM
|
|
|
|
Air condition
|
50
|
|
|
Standby generator
|
50
|
|
The
committee agreed that protocol should be granted to certain personalities,
institutions and individuals like Odotobri Rural Bank LTD, Jacobu Traditional
Council, Office of the MP, office of the DCE and the Jacobu Youth Association for
their community service aimed at social development. The committee further
discussed that the offices of the M. P and DCE shall pay an amount of one
hundred Ghana cedis (GHC100) as maintenance and utility fees, when meeting the
people of Jacobu or the issue under discussion is community related. On the
other hand when the meeting is private related such as meeting with their
respective political parties, normal fees shall be charged. ORB shall host
their programs at the centre for free.
FACILITIES A CLIENT CAN ENJOY
TILED
FLOOR
MODERN
CHAIR
DIGITAL
P/A SYSTEM
EXECUTIVE
CHAIR FOR HIGH TABLE
ULTRA
MODERN TABLE FOR HIGH TABLE
WASH
ROOMS
FAN
LIGHT
OPTIONAL FACILITIES
AIR
CONDITION
STANDBY
GENERATOR
LOAN AMOUNT 20,000
REPAYMENT
PERIOD 24
MONTHS
OPERATIONAL EXPENSES
Waitresses 200
Light 50
Fuel 100
Other
expenses 50
Loan 833
TOTAL 1,233
3-DAY
COMMUNITY LAUNCHING
The
committee also agreed that the center should be reopened to the general public
since the commissioning revolved around a selected few. We further stressed
that this will pave way for everybody to have access to the facilities at the
center. The members agreed on the following programs for the reopening.
DAY ONE -
Friday – Religious Thanksgiving Service at 6:30 pm - 12:00am
DAY TWO -Saturday
– Youth Forum @ 10am – 2 pm
Jams/ Bonfire @ 7m – 12 am
DAY THREE -
Sunday – Durbar of Chiefs @ 12pm – 6pm
The
committee further discussed that reopening can take place after we have have
secured the credit facility from the bank. We explained that the process will
create avenue to cash-in more funds since many people will troop to the center
to observe the occasion.
Mr.
Bediako, then suggested that if there were no other issues to be discussed the
meeting can bring to an end, Mr. Manu seconded. Finally Md Nyamesen said the
closing player.
